What are the traineeship roles and responsibilities?

For employees undertaking a Traineeship, we have compiled a list of roles and responsibilities for the key stakeholders involved in the process: Employers, Trainees, Australian Apprenticeship Centres, the State Training Authority, and the Registered Training Organisation (Upskilled). For more information, you can download the Supervisors Information Pack.

Roles and Responsibilities of the Employer

• To complete the traineeship requirements, you must have access to a full range of facilities/tools/work and other staff.
• Provide the trainee with worker's compensation insurance coverage
• Ensure OH&S regulations are applied to the trainee
• Provide annual and other leave entitlements
• Provide superannuation per relevant legislation or award or workplace agreements.
• Endorse the training plan/record with the RTO and trainee
• Ensure trainees are allocated paid time to attend or complete training activities provided by the RTO
• Monitor the trainee's progress at work
• Ask for progress reports from the trainee at least monthly and view the training plan/record or USP
• Liaise with the RTO regarding the trainee's participation and attendance in formal training
• Discharge obligations as specified in the training contract
• Liaise with AAC regarding any changes of circumstances with the trainee or the workplace
• Confirm workplace competency with the RTO as required
• Read the student information pack, which outlines the conditions and policies of the training provided by Upskilled
• If the trainee is under 18, a parent or guardian must co-sign the training contract
• Provide a supportive communication mechanism for trainees
• Provide mentoring support in the workplace for trainees

Record Keeping - retain the following:

• Training contract approval letter
• Employer's copy of the training contract
• Records of time worked and wages paid to the trainee
• A copy of the award or workplace agreement under which the trainee is employed
• Employer's copy of the training plan/record
• Information received on trainee attendance at RTO's training sessions, if applicable
• Results of formal training undertaken by the trainee

Roles and Responsibilities of the Trainee

• Be open to learning new things and enjoy the learning journey
• Accept lawful instruction given by you regarding work, training and instruction in the workplace
• Attend/participate in the formal training process, be it face-to-face sessions or online activities
• Abide by the policies and procedures outlined in the Upskilled Student Handbook
• Complete tasks, assessments, assignments, etc., that are set by the RTO
• Keep and update progress on a copy of the training plan/record or Upskilled Student Portal and produce/show it to you upon request.
• Notify you or the RTO if they will be late or absent from work or training.
• Notify you or the RTO of any change to personal details such as address, name, etc.
• Abide by OH&S regulations.
• If the trainee is under 18, a parent or guardian must co-sign the training contract.

Roles and Responsibilities of The Australian Apprenticeship Centre (AAC)

• AACs assist employers, apprentices and trainees to establish apprenticeships and traineeships and apply for Australian and State Government financial incentives, subsidies and concessions
• Advise trainees and employers of their rights, responsibilities and the administrative requirements of the contract
• Provide advice on the range of traineeships available and the qualifications available
• Conduct traineeship eligibility test and assist with the application process
• Assist employers seeking to recruit a trainee
• Register the training plan with STAs
• Facilitate training contract approval process
• Provide information on funding and incentive payments
• Support the employer and trainee with information about any changes to the programs
• If the trainee is under 18, a parent or guardian must co-sign the training contract

Roles and Responsibilities of the Registered Training Organisation (RTO)

• Develop a training plan/record for the trainee in consultation with the employer
• Provide a copy of the training plan/record to the employer and trainee
• Provide formal training and assessment activities of the traineeship
• Provide training attendance records for employers as requested
• Process and assess any applications for RCC or RPL
• Ensure traineeship is competency-based
• Liaise with the employer to confirm workplace competence
• Offer flexible training arrangements to the trainee and employer that suit the identified need
• Issue certificates for qualifications based on the AQF once requirements are met
• Issue statements of attainment for trainees who may not complete the whole qualification
• Conduct all RTO operations to the NVR standards of registration
• If the trainee is under 18, a parent or guardian must co-sign the training contract
• Proved a child-safe environment for trainees under the age of 18

Roles and Responsibilities of the State Training Authority (STA)

• Administration of traineeships
• Ensuring the best quality of education and training standards are maintained.
• Advising and assisting employers and trainees
• Assessing, approving, administering and registering training contracts between trainees and employers
• Approving RTOs to deliver to trainees in some states and territories
• Monitoring trainee training arrangements
• Issue certificates to trainees who complete the traineeship, different from the RTO certificate
• Carry out spot site or training checks at an employer or RTO locations
• Survey trainees regarding the traineeship